22.1
This process has been created to promote accuracy and encourage integrity in published work relating to the DVMWHS and ensure the review process is as expeditious as possible.
22.2
A site, organisation or individual should submit their work to the DVMWHS Coordination Team (via dvmwhs@derbyshire.gov.uk) with at least eight weeks’ notice prior to when they require sign-off for the project from the DVMWHS Partnership.1 The work submitted should be sent to the DVMWHS Coordination Team in an appropriate digital format which clearly outlines the purpose and context for any text. It may be possible to send large files via WeTransfer. Please liaise with the Coordination Team to ensure they can keep to the timetable.
22.3
The Coordination Team will select the appropriate research experts and sends the work to them for review. These experts will have four weeks to reply with their comments. These comments will relate to factual accuracy and grammar/spell checking. The comments should ensure the reputation and integrity of the DVMWHS is maintained. Constructive comments on style and content, including reference to the DVMWHS Branding Guidelines and Interpretation Strategy, can be made, but not imposed. Various sites, organisations and individuals may choose to use alternative branding and style for their pieces depending on the purpose or audience.
22.4
The Coordination Team sends on the comments to the site, organisation or individual, which then has two weeks to re-draft and assimilate the comments into their work and resubmit this to the Coordination Team.
22.5
The Coordination Team then has two weeks to cross check the re-submitted work and make a decision as to whether these have been incorporated adequately. The Coordination Team then confirms to the site, organisation or individual whether their work is now acceptable for publication. Any piece of work which has been reviewed through this process and approved will be entitled to use the official DVMWHS Logo. All DVMWHS destinations will be encouraged to use the DVMWHS branding and style.
22.6
If it is deemed that comments have not been incorporated and the accuracy, reputation and integrity of the DVMWHS is at stake if the work were to be published, the Coordination Team will disavow or disclaim the publication, stating which elements are in dispute and recommend that the site, organisation or individual does not make the items public. Use of the DVMWHS Logo will be prohibited.
22.7
In the event of a dispute, where authors of the work and the Coordination Team cannot reach an agreement within this timescale, the matter will be referred to the WHS Strategic Board via its Chair.
1For very complex or large projects e.g. a book the DVMWHS team will contact the applicant to negotiate and agree a deadline period longer than two months.