24.1
This process was created to ensure the accuracy and integrity of published work relating to the DVMWHS and keep the process quick and smooth.
24.2
A site, organisation or individual should submit their work to the DVMWHS Coordination Team (via info@derwentvalleymills.org) with at least eight weeks’ notice prior to their preferred publication/production/ printing date.8 The work submitted should be sent in in an appropriate digital format which clearly outlines the purpose and context for any text. It may be possible to send large files via WeTransfer. Liaise with the Coordination Team to ensure they can keep to the timetable.
24.3
The Coordination Team selects the appropriate research experts from a known expert bank and sends the work to them (this is the formation of a specific task and finish group for the piece of work).
24.4
The Research Task and Finish Group has four weeks to reply with their comments. These should be comments relating to the factual accuracy relating to the DVMWHS and grammar/spell checking. The comments should ensure the reputation and integrity of the DVMWHS is maintained. Constructive comments on style and content, including reference to the DVMWHS Branding Guidelines and Interpretation Strategy, can be made, but not imposed. Various sites, organisations and individuals may choose to use alternative branding and style for their pieces depending on the purpose or audience. The Research Task and Finish Group can either reply digitally, individually or choose to meet up to discuss the item within this four week window.
24.5
The Coordination Team sends on the comments to the site, organisation or individual, which then has two weeks to re-draft and assimilate the comments into their work and resubmit this to the Coordination Team.
24.6
The Coordination Team then has two weeks to cross check the re-submitted work against the task and finish group comments and make a decision as to whether these have been incorporated adequately. The central DVMWHS office staff team then confirms to the site, organisation, individual whether their work is now acceptable for publication. Any piece of work which has been reviewed through this process and approved will be entitled to use the official DVMWHS Logo. All DVMWHS destinations will be encouraged to use the DVMWHS branding and style.
24.7
If it is deemed that the comments of the research task and finish research group have not been incorporated and the accuracy, reputation and integrity of the DVMWHS is at stake if the work were to be published they will disavow or disclaim the publication stating which elements are in dispute and recommend that the site, organisation or individual does not make the items public.
24.8
In the event of a dispute, where authors of the work and the Task and Finish Group cannot reach an agreement within this timescale, the matter will be referred to the Head of the Conservation, Heritage and Design Service who will consult the WHS Strategic Board.
8For very complex or large projects e.g. a book the DVMWHS team will contact the applicant to negotiate and agree a deadline period longer than two months.